School admissions and enrolment systems
An admissions system built around how your school enrols.
Paper forms, emailed PDFs and a spreadsheet nobody quite trusts. Jaricon builds custom admissions and enrolment systems for schools: parents apply online, your team works from one list, and every application is tracked from first submission to signed contract.
- Certified Claris FileMaker developer
- Hands-on school enrolment experience
- Reply within one business day
Sound familiar?
Admissions season runs on forms, email and one overworked spreadsheet.
The process usually works on paper. The trouble is the retyping, the chasing, and not knowing where each application stands.
Application forms retyped by hand into a spreadsheet
Parents apply online and the details land in one system
ID numbers and birth dates captured wrongly
SA ID numbers and age-for-grade checked as they are entered
No clear view of where each application stands
Every applicant tracked from application to placement
Chasing parents for signed contracts and fees
Contracts and payments handled in the same place
How we build it
Your process first. Software second.
i.
Map
We sit down with your admissions team and map the process as it really runs: forms, checks, approvals and deadlines.
ii.
Build
We build the system around that process in Claris FileMaker, starting with the parts that save your team the most work.
iii.
Launch
We bring in your existing applicant data, train your team and go live at a point in the year that suits your intake.
iv.
Support
Ongoing changes and support as your school grows, from new grades to new campuses.
What it can include
From first application to first day.
Every school enrols differently, so each system is scoped to yours. These are the usual building blocks.
01
Online applications for parents
A browser-based form parents complete from a phone or laptop, with secure sign-in by email. No software to install.
02
Checks that catch errors early
South African ID validation, age-for-grade rules and required fields checked as data is entered, so your team stops fixing records later.
03
Contracts, fees & payments
Offers, enrolment contracts and fees tracked per learner, with online payment through a South African payment gateway.
Start here
Tell us how admissions works at your school.
A 30-minute call, no obligation. We’ll talk through your current process, where the time goes and what a system for your school would involve.
Office Sandton, Johannesburg · working across South Africa and abroad
Thank you — we’ll be in touch.
Expect a reply from Jake within one business day to set up a time.